Legal Recruiting Specialist (NY)

The New York office of Willkie Farr & Gallagher LLP is seeking a Legal Recruiting Specialist to support the Legal Recruiting team primarily focusing on recruiting efforts including campus outreach, entry-level recruiting and the summer program.  Willkie is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries.

The ideal candidate will have a minimum of three years’ experience in legal recruiting and/or campus outreach. The Specialist will primarily support entry-level recruiting team, playing a key role in the candidate experience from start to finish, as well as additional projects upon request.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Campus Outreach

• Help develop and maintain relationships with law schools, career services and student organizations.
• Coordinate on-campus recruitment events including career fairs, interviews and information sessions.
• Work with recruiting and marketing teams to develop materials to maintain the firm’s presence on campus.
• Track students as they move through the campus cycle.
  Candidate Management
• Oversee accuracy of applicant database (VI Desktop) for all entry-level and lateral associate hiring activity. Generate related hiring reports.
• Maintain candidate records in VI Desktop, including but not limited to search firm, unsolicited and on campus applicant
• During the recruiting season, be responsible for current status updates with all candidate details for hiring committee meetings.
• Assist in scheduling interviews as needed
• Aid with onboarding for new summer associates, entry-level law clerks and laterals.

Summer Program

• Assist with planning, organizing and executing the Firm’s summer associate program.
• Aid with orientation, training sessions and events.
• Serve as a point of contact for the summer associates, providing support throughout the program.

General Responsibilities

• Update recruiting files, monitor recruiting expenses and process expense reimbursements.
• Assist with part-time Recruiting Intern program and administrative support when required.
• Work closely with the Legal Personnel, HR and attorneys to ensure alignment on recruiting goals.
• Perform other duties as assigned.

The successful candidate must be team-oriented, self-motivated and have the ability to work independently, as well as possess the following characteristics:

• Minimum of three years’ experience in Legal Recruiting and Campus Recruiting required.
• Event planning experience preferred.
• Bachelor’s degree.
• Must be able to exercise discretion, good business judgment, accountability, flexibility and maintain confidential information at all times.
• Excellent organizational skills and attention to detail.
• Strong interpersonal, written and oral communication skills with a service-oriented attitude.
• Ability to effectively communicate in a courteous and professional manner.
• Ability to juggle multiple assignments and adapt to changing priorities while maintaining composure.
• Proficiency with Microsoft Word, PowerPoint and Excel
• Experience with Symplicity and VI Desktop, Flo Recruit and a plus.

ADA Requirements: 

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light objects, e.g., files, small objects and supplies a short distance
• Must be able to lift, carry and move objects up to 15lbs.

Employment Status:

Exempt
Hybrid (at least three days in office)

The salary range for this role is $90,000 - $110,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees.  A summary of available benefits can be found here in the Career section of the Firm’s website.

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race, color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight or any other characteristic protected by law. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.